PRIVACY POLICY

BearClub Ballerz Football Skills Academy

 

Last Updated: 29.03.2025

 

BearClub Ballerz Football Club (“we,” “our,” or “the Club”) is committed to protecting the privacy and security of our members, players, parents/guardians, and website visitors. This Privacy Policy outlines how we collect, use, store, and protect your personal data in compliance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018 (or equivalent laws in your country).

 

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1. Information We Collect

 

We collect personal information to manage club operations, ensure player safety, and communicate with members. The data we collect includes:

 

1.1. Personal Information

    •    Player’s full name, date of birth, and gender.

    •    Parent/guardian contact details (name, phone number, email, address).

    •    Emergency contact information.

    •    Payment and billing details (for membership fees).

 

1.2. Medical & Health Information

    •    Any pre-existing medical conditions or allergies relevant to player safety.

    •    Emergency medical contact and treatment consent.

 

1.3. Website & Social Media Data

    •    Photos/videos of training sessions, matches, and events (with consent).

    •    Contact forms submitted via our website or social media platforms.

 

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2. How We Use Your Information

 

BearClub Ballerz uses personal data for the following purposes:

    •    Membership Administration – To process registrations, manage memberships, and communicate with parents/guardians.

    •    Health & Safety – To ensure players receive appropriate medical care and respond to emergencies.

    •    Payment Processing – To manage membership fees and invoices.

    •    Club Communications – To send important updates, schedules, or event details.

    •    Marketing & Promotions – To showcase club activities on our website and social media (with consent).

    •    Legal & Compliance Purposes – To comply with safeguarding policies and legal obligations.

 

We do not sell or share personal data with third parties for marketing purposes.

 

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3. Legal Basis for Processing Personal Data

 

We only process personal data when we have a legal basis to do so, including:

    •    Consent – When a player or guardian has given explicit consent (e.g., for marketing or photography).

    •    Contractual Obligation – When processing is necessary to provide club services.

    •    Legal Obligation – When required by safeguarding laws, child protection policies, or authorities.

    •    Legitimate Interest – When necessary for the club’s operational efficiency, provided it does not override individual rights.

 

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4. How We Store & Protect Data

 

We take appropriate security measures to protect personal information from unauthorized access, loss, misuse, or disclosure. This includes:

    •    Secure Digital Storage – Personal data is stored on password-protected systems.

    •    Restricted Access – Only authorized staff can access personal information.

    •    Physical Security – Paper records (if used) are stored securely.

    •    Data Retention – We retain personal data only for as long as necessary to fulfill our obligations. Once no longer required, data is securely deleted.

 

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5. Sharing of Personal Data

 

We only share personal data in the following cases:

    •    Medical Emergencies – With healthcare professionals or emergency responders.

    •    Legal Requirements – If required by law enforcement, governing bodies, or safeguarding authorities.

    •    Service Providers – If using third-party services for payment processing, IT security, or club management (these providers must comply with data protection laws).

 

We will never sell personal information to third parties.

 

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6. Photography & Media Consent

 

6.1. The club may take photos or videos of players during training, matches, or events for promotional use (e.g., social media, website, flyers).

6.2. If a parent/guardian does not consent to their child’s image being used, they must inform the club in writing during registration.

6.3. Players will not be identified by full name in any public media without additional consent.

 

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7. Your Rights Under Data Protection Laws

 

You have the following rights regarding your personal data:

    •    Right to Access – You can request a copy of the personal data we hold about you.

    •    Right to Correction – You can ask us to update or correct inaccurate data.

    •    Right to Deletion – You can request the removal of your personal data (subject to legal and safety obligations).

    •    Right to Restrict Processing – You can limit how we use your data in certain cases.

    •    Right to Withdraw Consent – If processing is based on consent, you can withdraw it at any time.

    •    Right to Object – You can object to data use for marketing purposes.

 

To exercise any of these rights, please contact us at info@bearclubballerz.co.uk

 

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8. Cookies & Website Tracking

 

Our website may use cookies to improve user experience. Cookies are small text files stored on your device to enhance site functionality. You can control cookie settings via your browser.

 

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9. Changes to This Privacy Policy

 

BearClub Ballerz reserves the right to update this policy to reflect changes in regulations or club practices. Any updates will be posted on our website, and significant changes will be communicated to members.

 

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10. Contact Information

 

For any privacy-related inquiries, data access requests, or concerns, please contact:

 

BearClub Ballerz

Email: info@bearclubballerz.co.uk

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By registering with BearClub Ballerz, you acknowledge and agree to this Privacy Policy.